Terms and Conditions-Individual Headshots

Securing individual photographic services assumes acceptance of these terms and conditions.

Payment Structure

At booking, a $100 non-refundable retainer will be paid to hold the session time and date. The retainer will be applied to session fee. The balance, including any additional requested service charges, will be paid at the session. Upon payment of retainer, Headshots by Pamela shall reserve the date and time agreed upon, and will not make any other reservations or accept any other clients for said date and time. For this reason, in the event that client cancels the session for any reason, all monies received shall be retained by Headshots by Pamela in order to offset its loss of business.


If the appointment is rescheduled 4 hours before their session time there will be no extra charge. If the client does not contact the photographer at least 4 hours prior to session the Headshots by Pamela will retain the monies paid and a new $100 non-refundable retainer will be required to reschedule.


Client will receive a license to reproduce, distribute and publicly display their business portrait(s) both digitally and in print as part of their branding and for personal use. The deliverable is 2400 pixel (Long Edge) jpeg file at 240 dpi and can be printed up to 8×10. This license cannot be sold or transferred to another person or business. The license does not allow for altering of the image. Headshots by Pamela retains all copyright to each image and maintains its right to use the images for promotional and advertising purposes. This right is revocable but only in writing.

Failure to Perform

If Headshots by Pamela cannot perform due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then the Headshots by Pamela shall return the retainer to the client but shall have no further liability with respect to these terms. This limitation on liability shall also apply in the event that photographic materials or files are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the photographer. The any monies paid will be returned or they will be reshot at no additional charge. In the event the photographer fails to perform for any other reason, Headshots by Pamela shall not be liable for any amount in excess of the amount already paid by client.