Terms and Conditions-Professional Group Sessions

Securing photographic services assumes acceptance of these terms and conditions.


Payment Structure
At booking, a $175 non-refundable retainer will be paid to hold the session time and date for each date and/or location. The retainer will be applied to the session fee. The balance is due on or before the day of the shoot via credit card or corporate check, unless other arrangements have been made in advance.

Cancellation of Session
Upon payment of retainer, Headshots by Pamela shall reserve the date and time agreed upon, and will not make any other reservations or accept any other clients for said date and time. For this reason, in the event that client cancels the session for any reason, all monies received shall be retained by Headshots by Pamela in order to offset its loss of business.

Rescheduling Group
If the group appointment is rescheduled at least 24 hours before their session time there will be no extra charge. If the group appointment is rescheduled within 24 hours of the group session, Headshots by Pamela will retain the monies paid and a new $175 non-refundable retainer will be required to reschedule.

Rescheduling of Individuals in the Group
All sessions need to be held during the given time scheduled for the group.  If an individual person cannot attend during this time they can reschedule at a later date at the regular Individual Session price.  If any money was paid for their session in advance (not including the Photographer Fee), that amount can be applied to the Individual Session.  If they do not reschedule, any monies paid out is forfeited and will not be refunded.

Going Along
If the photographer is asked to perform a task on-site outside of the scope of the work initially agreed upon, they will provide the service if it is possible. The client will be invoiced for the additional service. The amount will be due on the date of service unless other arrangements are made.

The client will receive a license to reproduce, distribute and publicly display their business portrait(s) both digitally and in print as part of their branding. Individuals will receive a license for business and personal use. The deliverable is 2400 pixel (Long Edge) jpeg file at 240 dpi and can be printed up to 8×10. This license cannot be sold or transferred to another person or business. This license does not allow for altering of the image. Headshots by Pamela retains all copyright to each image. Each person photographed will be given an opportunity to sign a release allowing Headshots by Pamela to use their image in marketing. This release is optional and will be clearly stated as such upon the request.

COI (Certificate of Insurance)
Headshots by Pamela carries a $1,000,000 General Liability Insurance Policy. COI is available upon request.

Failure to Perform
If Headshots by Pamela cannot perform due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then Headshots by Pamela shall return the retainer to the client but shall have no further liability with respect to these terms.

This limitation on liability shall also apply in the event that photographic materials or files are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged. Then any monies paid will be returned or a new session wil be scheduled at no additional charge. In the event the photographer fails to perform for any other reason, Headshots by Pamela shall not be liable for any amount in excess of the amount already paid by the client