Terms and Conditions-Corporate and Event Sessions


Securing photographic services assumes acceptance of these terms and conditions.

 

Payment Structure
At booking, a $200 non-refundable retainer will be paid to hold the session time and date for each date and/or location. The retainer will be applied to the session fee. The balance is due on or before the day of the shoot via credit card or corporate check, unless other arrangements have been made in advance.

Cancellation of Session
Upon payment of retainer, Headshots by Pamela shall reserve the date and time agreed upon, and will not make any other reservations or accept any other clients for said date and time. For this reason, in the event that client cancels the session for any reason, all monies received shall be retained by Headshots by Pamela in order to offset its loss of business.

Rescheduling Session
If the session is rescheduled at least 72 hours before the session time there will be no extra charge. If the session is rescheduled within 72 hours of the session time, Headshots by Pamela will retain the monies paid and a new $200 non-refundable retainer will be required to reschedule.

Going Along
If the photographer is asked to perform a task on-site outside of the scope of the work initially agreed upon, they will provide the service if it is possible. The client will be invoiced for the additional service. The amount will be due on the date of service unless other arrangements are made.

Licenses
Event Session (Open to the public or anyone attending an event): Only the individuals will receive a license for business and personal use. The deliverable is an unretouched JPG file sized for web and business cards. This license cannot be sold or transferred to another person or business. This license does not allow for altering of the image. If the hiring client wishes to use any of these images in their branding, they must seek written permission from the individuals directly.

Corporate Session (Limited to employees/contractors of a specific business): In addition to the above listed in the Event Session information, the hiring client will also receive a license to reproduce, distribute and publicly display their business portrait(s) both digitally and in print as part of their branding.

The deliverable is 750 pixel (Long Edge) jpeg file at 150 dpi. This is perfect for the web and can be used on a printed business card.

Copyright
Headshots by Pamela retains all copyright to each image. Each person photographed will be given an opportunity to sign a release allowing Headshots by Pamela to use their image in marketing. This release is optional and will be clearly stated as such upon the request.

COI (Certificate of Insurance)
Headshots by Pamela carries a $1,000,000 General Liability Insurance Policy. COI is available upon request.

Failure to Perform
If Headshots by Pamela cannot perform due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, then Headshots by Pamela shall either reschedule if possible or return the retainer to the client but shall have no further liability with respect to these terms.

This limitation on liability shall also apply in the event that photographic materials or files are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged. Then any monies paid will be returned or a new session will be scheduled at no additional charge. In the event the photographer fails to perform for any other reason, Headshots by Pamela shall not be liable for any amount in excess of the amount already paid by the client.